Job Description:

PA to the Executive Team

A local authority is looking for an experienced PA to the Executive Team to provide high-quality administrative and executive support to the Chief Executive and Strategic Directors.

The Role

You will provide a professional and confidential support service, including:

• Managing diaries and appointments for the Chief Executive and Strategic Directors
• Monitoring and managing emails and correspondence
• Drafting letters, correspondence, reports and other documents
• Organising meetings, events, visits and travel arrangements
• Preparing presentations using Microsoft PowerPoint
• Taking and producing accurate meeting minutes
• Providing project office support for corporate projects
• Acting as a key point of contact for Elected Members, MPs, employees, members of the public and external organisations
• Supporting the preparation of Cabinet and Council reports
• Assisting with Freedom of Information requests and complaints
• Maintaining electronic filing systems and handling confidential information
• Raising purchase orders and processing/approving payments where required
• Providing administrative support to the Leader and Cabinet Members when required

About You

You will need:

• Experience in a senior administrative, PA or executive support role
• Experience managing diaries, correspondence and confidential information
• Strong written and verbal communication skills
• Excellent organisational skills and the ability to work to tight deadlines
• Experience producing documents, reports and meeting minutes
• Strong knowledge of Microsoft Word, Excel, PowerPoint and Teams
• The ability to communicate professionally with senior leaders and a wide range of internal and external stakeholders
• Excellent attention to detail, including proofreading and correcting documents
• A professional, confident and highly organised approach
• Knowledge or understanding of Local Government would be advantageous
• A relevant qualification at Level 3 or equivalent