Job Description:

Office Support Coordinator

We are on the lookout for an organised, friendly, and approachable individual who enjoys interacting with people. Our client, a well-known and industry leading company, is currently seeking an Office Support Coordinator to join their offices in Warwick. As the face of their office, this role will be responsible for delivering exceptional service as the first point of contact for clients, visitors and staff, alongside supporting their team with administrative tasks and ensuring the facilities are suitable and set up accordingly

Working as part of the facilities and compliance team, this role will be involved in providing support across multiple functions, including IT, quality, travel, fleet and events where required as well as other adhoc administrative and supporting functions.

The role will involve working with all teams across the business and will require an active willingness to help people where possible, working to budgets, processes and company guidelines, and ensuring confidentiality is maintained at all times.   

Key Responsibilities: 

Reception  

• Welcome employees/visitors, ensuring everyone is signed in & out & issued with a badge
• Update internal & external phone/address list, add new starters
• Order refreshments, stationery & adhoc items
• Maintain reception, kitchens & meetings rooms
• Manage post
• Complete paperwork on booking in system
• Support the EV charging point process
• Test fire alarm, keep first aid kits stocked up & monitor security book
• Send spares orders, inform Customer Support when stocks is low
• Enter extended warranty customer details into CRM

Meetings, Visitors & events

• Book meeting rooms, arrange lunches
• Ensure housekeeping information is communicated
• Manage parking
• Book taxis & dinner reservations

Administrative tasks

• Administrative support for customer events at Warwick
• Manage relevant PO’s & invoices

Key Skills, Experience & Knowledge:

• 5 x GCSE or equivalent (including Maths and English) at grade C or above
• Previous experience in a receptionist or front desk role
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Strong organisational skills and attention to detail
• Ability to handle multiple tasks in a busy environment
• A professional and positive attitude

By applying for this position, you authorise Auctoro Recruitment to hold your personal details on file for use in finding you a suitable position. Auctoro Recruitment will never transfer your information to a third party without your prior consent.