Job Description:

HR Coordinator & Onboarding Specialist (Fixed-Term Contract)

Solihull, Birmingham (Hybrid Working)
Full-Time 37 Hours per Week Fixed-Term Contract Until September 2027
25 Days Holiday Bank Holidays Birthday Off Enhanced Pension Private GP Access

Are you an organised and people-focused HR professional who thrives on creating exceptional employee experiences?

We are looking for an HR Coordinator & Onboarding Specialist to join a growing HR team and take ownership of the entire onboarding journey. This is an exciting opportunity to play a key role in welcoming new employees, supporting managers, maintaining HR records, and helping to create a positive and engaging workplace culture.

If you enjoy working in a fast-paced environment, building relationships across a business, and ensuring every new starter has a seamless experience, we'd love to hear from you.

HR Coordinator & Onboarding Specialist (Fixed-Term Contract)

The Role

As the HR Coordinator & Onboarding Specialist, you will be responsible for coordinating all aspects of employee onboarding while providing essential HR administrative support and first-line guidance to employees and managers.

You'll become a trusted point of contact, ensuring HR processes run smoothly and helping to drive a positive employee experience throughout the business.

HR Coordinator & Onboarding Specialist (Fixed-Term Contract)

Key Responsibilities

Employee Onboarding

• Manage the end-to-end onboarding process for new employees
• Prepare offer letters, contracts, onboarding packs, and HR documentation
• Coordinate inductions, orientation programmes, and first-day arrangements
• Liaise with managers to ensure equipment, system access, and resources are in place
• Monitor onboarding checklists and ensure compliance requirements are completed on time
• Conduct onboarding follow-ups during probation periods
• Gather feedback from new starters and managers to enhance onboarding processes
• Support the delivery of company-wide HR induction programmes

HR Administration

• Maintain accurate employee records and HR systems
• Process employee changes including transfers, promotions, and leavers
• Support benefits administration and employee queries
• Provide information to support payroll processes
• Produce HR reports and documentation
• Manage employment verification requests and routine HR correspondence
• Ensure HR records are compliant and confidential

Employee & Manager Support

• Act as a first point of contact for HR-related queries
• Provide guidance on policies, procedures, and onboarding requirements
• Support employee engagement initiatives and internal communications
• Assist with training coordination, recognition programmes, and company events
• Help foster an inclusive and positive working environment

Compliance & Continuous Improvement

• Stay up to date with HR legislation and best practice
• Identify opportunities to improve HR processes and efficiencies
• Maintain documentation and records to support audits and reporting requirements

HR Coordinator & Onboarding Specialist (Fixed-Term Contract)

About You

• Level 3 CIPD qualification
• At least 3 years' experience within HR, onboarding, recruitment coordination, or HR administration
• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• A high level of attention to detail and accuracy
• The ability to handle confidential information with discretion
• Experience using HR systems and applicant tracking platforms
• Good working knowledge of Google Workspace and SmartSheets

Thank you for your application. Due to the volume of applications, we receive, unfortunately we are not able to respond to every application personally, therefore, if you have not heard back from us within 5 working days, please assume your application has been unsuccessful. To see our other available vacancies please visit our website. 

INDENG